Eligibility & Application

What is the age range for campers?

Children ages 7–17 with moderate to severe congenital heart disease, including those who have had previous cardiac surgeries or interventions, are welcome to apply.

How does the application process work?

Begin by downloading our Camper Application here. Pay special attention to the deadlines and be sure to send us:

• A completed application (including insurance information and a recent photo)
• A recent physical exam
• A recent EKG with cardiology notes
• Vaccine records
• A list of all current medications
• If your child has a cardiac device (pacemaker or defibrillator), we also require documentation of functional status.

Once all materials are received, our Pediatric Cardiologist reviews each application to ensure camp is a safe and appropriate experience. We discuss any special considerations directly with families. Participation is determined collaboratively between Hope With Heart and the family, with your child’s safety and well-being as our top priority.

Medical & Safety

How should I send medications?

Please bring medications organized in a weekly pill container, along with original prescription bottles and an extra supply in case of emergency. During check-in, you will meet with our nurses and Pediatric Cardiologist to review your child’s medications and medical plan.

Who provides medical care during camp?

Your child’s health and safety are our highest priorities. Camp is staffed by two Cardiac Care Nurses who administer medications and oversee all camper medical needs throughout the week. Our Pediatric Cardiologist is on-call for the entire camp session and reviews all medical information in advance.

What happens in the event of a medical emergency?

Our Cardiac Care Nurses immediately assess any medical concern and consult with our on-call Pediatric Cardiologist. If emergency care is needed, EMS services are contacted and the camper is transported to the nearest hospital. Parents/guardians are notified immediately of any urgent medical situation.

Are staff members trained and background checked?

Yes. All staff and volunteers undergo background checks and receive training prior to camp. Cabin counselors provide close supervision and overnight support.

Many of our campers return as counselors when they turn 18, eager to give back and help the next generation experience the same joy, connection, and confidence that Hope With Heart brought to their lives.

Emotional Support & Homesickness

What if my child becomes homesick?

Homesickness is normal, especially for first-time campers. Our Child Life Specialist is present throughout camp activities and works closely with campers who need additional emotional support. They provide coping strategies, reassurance, and encouragement. For first-time campers, our Child Life Specialist also communicates with parents to ease concerns and support a smooth transition. We find that most campers quickly settle in as friendships form and the week unfolds.

Camp Life

Where will my child be staying?

Campers are assigned to a group based on their age and gender. Each group stays in a cabin with 2–4 designated counselors of the same gender. Every cabin includes bunk beds, a bathroom with shower and air conditioning. Parents/guardians provide bedding (see packing list below).

What activities will my child participate in?

Our schedule is carefully designed to balance fun, rest, and safety. Daily activities such as arts & crafts, pool time, and cabin challenges are alternated with off-campus field trips as well as a different group activity every evening. Time is scheduled into each day for much needed rest.

Does my child need to bring any money?

No. Everything is provided by Hope With Heart. We ask that campers do not bring any money or valuables to camp.

Can my child bring electronic devices?

No. Electronics, including cell phones, are not permitted. If a phone is brought, it will be collected and returned to the parent/guardian at pick-up. This policy helps campers stay present, build friendships, and fully engage in their camp experience.

How can I communicate with my child during the week?

All communication during the week is coordinated through the Camp Director. Parents are encouraged to follow our social media pages for daily updates and highlights from camp activities. If there is an urgent matter, parents may contact the Director directly. If there is ever a medical concern involving your child, we will contact you immediately.

Do I need to send food or snacks?

No. Hope With Heart provides three meals per day plus snacks. Campers also receive a water bottle that stays with them throughout the day to encourage hydration. Food allergies and dietary restrictions should be listed on the application and will be addressed individually to ensure your child’s safety.

Logistics

What should my child bring?

Bedding

• Pillow

• Twin-sized sheets

• Blanket or sleeping bag (cabins are air-conditioned)

Clothing

• 1–2 bathing suits

• Towels (2 for pool, 2 for shower)

• Sneakers (required)

• Flip flops or water shoes

• Hat

• Sweatshirt and sweatpants

• Pajamas

• Undergarments

• Shirts, shorts, jeans, and plenty of socks

Toiletries

• Toothbrush & toothpaste

• Hairbrush

• Deodorant

• Soap

• Shampoo & conditioner

• Feminine hygiene products (if needed)

• Sunscreen

Please leave valuables at home.

What is the camp address?

For security reasons, we do not publicly share the camp address on our website. Please email the Camp Director directly for location information.

What happens next?

As camp approaches, the Director will contact you directly with drop-off times, reminders, and final details. If you ever have questions, we encourage you to reach out. We are honored to care for your child and to provide a week filled with friendship, confidence, and unforgettable memories.